Forest of Dean & Wye Valley Tour Guides – Privacy Policy

Who we are

Our website address is:

What personal data we collect and why we collect it


When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection. – CURRENTLY WE DO NOT HAVE COMMENTS ENABLED. You may of course email comments to us if you wish – if this case, please tell us if you do not wish to have the comments displayed on the web site.

An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: After approval of your comment, your profile picture is visible to the public in the context of your comment.


If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website. Currently we do not allow visitors to the web site to upload images. You may however email comments to us if you wish – if this case, please tell us if you do not wish to have the comments displayed on the web site.


Our web site has been running for many years. If there is an image depicting you on our web site and you do not wish it to be there, please email us and we will remove it or obfuscate it.

Contact forms

When you use our contact form the form sends your information to our Secretary by email. Your information is not stored on line. Our Secretary will act upon your email in a timely manner. Your email may be need to be discussed at our monthly meeting, so you may have to wait a while for a reply. If the email is not relevant to us it will be deleted. If it is relevant our Secretary may need to keep it until the questions or points you raise are resolved.


If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year. Comments are currently not enabled.

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser. Accounts are currently not enabled.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed. Accounts are currently not enabled.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day. Visitors cannot currently publish articles on the web site – but you may emails articles to us if you wish. If you do email an article please indicate if we may have permission to use it on the web site.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website. Curently we have videos on the web site that are hosted by YouTube.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.


There are currently no analytics running on the web site.

Who we share your data with

We do not share your data with anyone.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Visitor comments may be checked through an automated spam detection service.

Your contact information

We do not collect contact information when you visit our web site.

Additional information

How we protect your data

We do not retain your data.

What data breach procedures we have in place

We do not store any information about you on-line. Emails you send via the contact form are stored only on the Secretary’s computer – which is protected by a strong log-in password.

What third parties we receive data from


What automated decision making and/or profiling we do with user data


Industry regulatory disclosure requirements